Expenses & approvals
How do I approve or deny an expense?
By the Mylo team · Last updated July 1, 2026
Short answer
Open the approval queue, then tap Approve to sign off or Deny and enter a reason. Owners, admins and connected accountants can approve; regular employees cannot.
Approval is a role-gated step. Submitted expenses collect in one approval queue with the receipt attached, so a reviewer sees the spend and the proof side by side. Admins and owners can approve, as can a connected accountant, while a regular employee can capture and submit but not approve their own or anyone else's expenses. That separation is what keeps review meaningful.
Denying is not a silent reject: it requires a reason. That reason is shown to the employee so they know exactly what to fix, and it stays on the record as part of the audit trail. You can work one expense at a time or switch to Select mode to approve or deny in bulk when a queue has piled up.
For corporate-card spend, there is a shortcut. When an expense on a shared corporate card matches a bank transaction exactly, it can auto-approve if your organization enables that option, which removes the manual step for spend that is already proven by the matching charge.
How it works in Mylo
- Submitted expenses collect in one approval queue with the receipt attached.
- Tap Approve to sign off, or Deny and enter a reason.
- Denying requires a reason, which is shown to the employee and kept on the record.
- You can act one at a time or use Select mode to approve or deny in bulk.
- Owners, admins and connected accountants can approve; regular employees cannot.
- Corporate-card expenses that match a bank transaction can auto-approve if your org enables it.
Best practices
- Turn on auto-approval for matched corporate-card spend to cut manual review.
- Write a clear denial reason so the employee can fix it in one pass.
- Use Select mode to clear a backed-up queue quickly.