Expenses & approvals
Can I submit expenses in bulk?
By the Mylo team · Last updated July 1, 2026
Short answer
Yes. The Review drafts screen lists every draft with inline editing and a Submit all button, and Bulk add lets you enter several expenses at once in a grid.
Bulk work exists because expenses tend to arrive in batches, not one at a time. The Review drafts screen puts every draft in one list, showing amount, category, description, date and payment method inline so you can fix them in place without opening each one. An include or exclude toggle on each row lets you choose exactly which drafts go out, then Submit all sends the batch in a single action.
When you are creating expenses rather than reviewing captured ones, Bulk add gives you a grid to type many expenses quickly, and you can optionally group them into a report such as a trip or project. That keeps related spend together so it is reviewed as one unit rather than scattered across the queue.
The bulk theme continues on the approver side too. Approvers can approve or deny in bulk from the queue using Select mode, so a manager clearing a week of submissions is not stuck tapping through them one by one.
How it works in Mylo
- Review drafts shows amount, category, description, date and payment method inline.
- An include or exclude toggle per row lets you pick which drafts go out.
- Submit all sends the selected batch in one action.
- Bulk add is a grid for entering many expenses quickly.
- Bulk-added expenses can optionally be grouped into a report like a trip or project.
- Approvers can also approve or deny in bulk from the queue using Select mode.
Best practices
- Do a weekly bulk pass on drafts so nothing sits unsubmitted.
- Group a trip or project into one report before submitting.
- Use the per-row toggle to hold back drafts that still need a fix.