QuickBooks & accounting
How do I track expenses in QuickBooks?
By the Mylo team · Last updated July 1, 2026
Short answer
In QuickBooks you track expenses by recording each one against a category (an account in your chart of accounts), attaching the receipt, and reconciling with your connected bank or card feed. Consistent categorization is what makes your reports and tax prep accurate.
QuickBooks lets you enter expenses manually or pull them in from a connected bank or card feed, then assign each transaction to the right account so it lands in the correct place on your reports. Attaching the receipt to the transaction keeps your documentation with the record, which matters if you ever need to substantiate a deduction.
The work that trips people up is capturing every receipt and matching it to the right transaction, especially for cash or card purchases made away from the desk. Getting receipts into the system with accurate details and consistent categories is what keeps QuickBooks trustworthy at tax time.
How it works in Mylo
- Enter expenses manually or import them from a connected bank or card feed.
- Assign each expense to the correct account in your chart of accounts.
- Attach the receipt to the transaction for documentation.
- Match receipts to their transactions so nothing is duplicated or missed.
- Reconcile regularly so QuickBooks matches your actual bank and card activity.
Best practices
- Keep your categories consistent so reports and tax prep stay accurate.
- Attach receipts to transactions instead of leaving them undocumented.
- Mylo automates the capture side and syncs approved expenses to QuickBooks: connect it in Settings, your Mylo categories map to your QuickBooks accounts, and you export approved expenses with the itemized receipt already attached, no new card required.